The International Labour Organization's Country Office in Addis Ababa has issued a request for quotations to contract a company for messenger services from January to December 2026. The one-year contract, with potential extension, requires three personnel to handle document reproduction, file movement, and related tasks outside regular office hours. Bids must be submitted by November 14, 2025.
The International Labour Organization (ILO) Country Office in Addis Ababa, Ethiopia, is seeking a contractor to provide messenger services for the period from January 1 to December 31, 2026, with the possibility of extension based on performance quality. Under the supervision of the Senior Operations Officer and Operations Assistant, the selected company must supply three messengers to assist with operations such as operating photocopy machines, reproducing documents, moving stored files, conducting annual physical inventories of office furniture and equipment, and organizing meetings. Additional duties include transporting office furniture, supplies, equipment, files, publications, or other items between offices and storage rooms, as well as other related services within the agreement's scope, without extra costs.
The services are to be performed primarily outside regular ILO office hours—Monday to Friday, from 8:30 a.m. to 12:30 p.m. and 1:30 p.m. to 5:30 p.m.—and not on ILO-observed holidays, unless the office operates on an Ethiopian national public holiday, in which case services are required at no additional cost. The contractor bears full responsibility for any damages to the building, furniture, fixtures, or equipment caused by negligence, including those from fire, water, or bad weather. The ILO will facilitate security entrance permissions from the Economic Commission for Africa (ECA), and the contractor must notify the office of any personnel changes. All employees must be registered with ECA Security, wear ID cards, and receive instructions only through the contractor's supervisor.
Bids are evaluated with 70% weight on technical criteria—including company profile and at least two years' experience with UN agencies (30%), personnel's prior experience (30%), and experience in ILO and multicultural environments (40%)—and 30% on financial proposals. To qualify financially, technical scores must reach at least 70%. Eligible bidders need a valid renewed license for 2017/2018, VAT registration, capacity for up to three persons, and at least three customer recommendations.
Submissions, marked 'bid for the provision of messengers service - ILO/CO ADDIS/RFQ/2025/082,' must include company profile, required documents, technical and financial proposals, and be emailed to ADDIS_PROCUREMENT@ilo.org by 13:00 Eastern Africa Time on November 14, 2025. Late bids will be rejected. Queries on technical, commercial, or legal aspects can be sent to the same email by November 5, 2025. The RFQ, referenced as ILO/CO ADDIS/RFQ/2025/082, was issued by Procurement Officer Tigist Sahleselassie, emphasizing compliance with ILO's Terms and Conditions for Contracts, available online. Bidders must also submit a certification confirming they are not in prohibited situations such as bankruptcy, tax breaches, or ethical misconduct.